FYI... On February 24th, we will be unable to produce Express Checks in Peoplesoft Financials due to another conflicting process taking place on that same day.  Effective January 1, 2010, the University will reimburse mileage using a personal vehicle for business purposes at a rate of 47 cents per mile. The mileage rate for using a personal vehicle for moving purposes will also change at this time to 13.5 cents per mile. Please adjust your travel forms accordingly until the forms are updated that are located at this website:  UM Financial Forms

 

> Car Rental

Rolla Enterprise Contract/Procurement and the UM Policy Link for specific compliance issues, car rental companies.

> Currency Converter

Oanda.com is a preferred currency converter for the UM system. Other conversions are accepted if support documentation is submitted.

> Grant/Project Authorizations

Instructions regarding signature authority on a grant/project.

> International Meal Per Diem

The M&IE rate is used per the UM Policy for travel outside the 50 U.S. States.

> Late Travel: The 60 day rule

In compliance with IRS and UM Policy, information on how to determine what is classified as late travel.

> MapQuest

Common internet tool to determine mileage from and to destinations.

> Meal Reimbursement Executive Summary

Q&A regarding the changes to the UM Policy 505 Allowable Expenses regarding meal reimbursements on day trips.

> Missouri S&T Financial Forms

Direct Deposit, Drive vs Fly, Express Check, Missouri S&T Cell Phone, Missouri Tax Exempt, Moving, PeopleSoft Finance Access, Travel Expense, Wire Transfer, University Corporate Travel Card, Vendor Requests

> Moving Companies

Listing of moving companies that are commonly used by the University.

> One Stop Travel Shop

Web sites to aid in travel plans.

>Receipt Requirements  

What classifies as a receipt and what detailed information is needed for proof of payment for domestic and foreign travel. 

> Travel Expense Q&A

Commonly asked questions regarding travel expense and policy information. 

> Travel Report Checklist

Authorizations, support documentation, and other items to complete the Travel Expense form. 

> Tax Exempt Info for Travelers

Hotel/Lodging Tax Exemption , Missouri S&T Letter, Tax Exempt Certificate, and Tax Exempt Letter.

> UM Policy Links related to Travel

Accountable Plan , Allowable Expenses, Car Rental, Methods of Transportation, and Moving

> University Corporate Travel Card

JP Morgan Chase web site, who is eligible, how to apply and application, travel card basics, cardholder responsibilities, helpful information, troubleshooting, and the change/closure form. ATM locator

> Useful Travel web sites

Federal Aviation Administration (FAA) , Travel Warnings (US State Dept), Weather Channel

Questions? Call Brenda Quisenberry @ 4063