Accounting Services Department works to ensure the integrity of Missouri S&T's financial transactions. Accounting Services reviews non-PO voucher expenditures for compliance with University policies; provides assistance to departments in non-student billing; maintains the PeopleSoft financial system; assists the campus in understanding and interpreting UM policies and procedures; and provides guidance and advice on accounting matters.
Please share this with individuals in your area that may be responsible for tracking the financial impact to the University of the coronavirus disease (COVID-19).
It is important for S&T to carefully track all costs and lost revenue associated with the coronavirus disease (COVID-19). The COVID19 template is provided to assist with tracking. Feel free to add columns to your file as needed to assist with your internal reporting. Please provide your department(s) updates at the end of each month to email@example.com. Additionally, if departments wish to track expenses separately by adding a class code to existing cost centers, then OT919 is the recommended class code for tracking purposes.
It will be important to articulate incremental, directly identifiable costs related to this emergency. For example, equipment, materials and labor (overtime and contractor expense only) that are directly related. Please keep this in mind as you capture these costs. Although we are asking you to capture all costs, we will likely need to separate out direct costs if we get the opportunity to request relief for this emergency. If you have any questions at all, please don’t hesitate to contact me at firstname.lastname@example.org
Fiscal Year 2020 Closing Calendar: Click here
Effective July 1, 2019, our reimbursement mileage rate will increase to 43 cents per mile for Fiscal Year 2020. Click HERE to view the state's memorandum.
Please use the New Finance System Access Request Form beginning February 1, 2018
|For more information on specific topics, click on any of the links below:|
|>Accounts Payable Information (NEW-AP Shared Services Center website)|
| Paying bills; travel & other reimbursements; Non-PO & PO Vouchers; Travel & Expense (T&E) Expense Reports (ER's); related university policy & procedure information
|>Accounts Receivable Information|
|Creating bills for non-University customers; Accounts Receivable/Billing (ARBI)|
|> General Accounting Information|
| PS General Ledger; chartfields and chartfield strings; accounting
procedures and forms; annual University financial statements
|> Finance System Access, Training and Manuals|
| PeopleSoft (PS) Finance System access requests; links to system
training and reference manuals
|> Tax Information|
| University's tax exemption for business purchases; local sales tax rates;
federal and state tax ID numbers