Accounting Services

Accounting Services Department works to ensure the integrity of Missouri S&T's financial transactions. Accounting Services reviews non-PO voucher expenditures for compliance with University policies; provides assistance to departments in non-student billing; maintains the PeopleSoft financial system; assists the campus in understanding and interpreting UM policies and procedures; and provides guidance and advice on accounting matters.

 

What's New!

Please share this with individuals in your area that may be responsible for tracking the financial impact to the University of the coronavirus disease (COVID-19).

It is important for S&T to carefully track all costs and lost revenue associated with the coronavirus disease (COVID-19). The COVID19 template is provided to assist with tracking.  Feel free to add columns to your file as needed to assist with your internal reporting.  Please provide your department(s) updates at the end of each month to lisa.cerney@mst.edu.  Additionally, if departments wish to track expenses separately by adding a class code to existing cost centers, then OT919 is the recommended class code for tracking purposes.

It will be important to articulate incremental, directly identifiable costs related to this emergency.  For example, equipment, materials and labor (overtime and contractor expense only) that are directly related.  Please keep this in mind as you capture these costs.  Although we are asking you to capture all costs, we will likely need to separate out direct costs if we get the opportunity to request relief for this emergency.  If you have any questions at all, please don’t hesitate to contact me at lisa.cerney@mst.edu

 

 Fiscal Year 2020 Closing Calendar:  Click here

 

Effective July 1, 2019, our reimbursement mileage rate will increase to 43 cents per mile for Fiscal Year 2020. Click HERE to view the state's memorandum.

 

Please use the New Finance System Access Request Form beginning February 1, 2018
NEW: This form is now the way to request eProcurement access.
Finance System Access Request Form

               
        Prior approval required to purchase gift cards. University Policy 22308 requires approval of gift card programs prior to purchase of gift cards      
        University Policy:   University Policy 22308--Gift Cards  
             University Policy 22307--Awards,Gift Prizes  
               
        S&T Information:   "How To"  
              Gift Card Policy Approval Form  

 

 

 

 
For more information on specific topics, click on any of the links below:
 
Accounting Topics
 
 >Accounts Payable Information (NEW-AP Shared Services Center website)
       Paying bills; travel & other reimbursements; Non-PO & PO Vouchers; Travel & Expense (T&E)  Expense Reports (ER's); related university policy & procedure information

 
  >Accounts Receivable Information
       Creating bills for non-University customers; Accounts Receivable/Billing (ARBI)
 
  > General Accounting Information
        PS General Ledger; chartfields and chartfield strings; accounting
        procedures and forms; annual University financial statements
 
  > Finance System Access, Training and Manuals
        PeopleSoft (PS) Finance System access requests; links to system
        training and reference manuals
 
  > Tax Information
        University's tax exemption for business purchases; local sales tax rates;
        federal and state tax ID numbers
 
   
      

 

 

https://uminfopoint.umsystem.edu/sites/controller/public/Accounting%20Services/Calendars/FY19_End_User_calendar.pdf